ZapBooks AI is an AI-powered invoice automation platform that helps accountants and finance teams process invoices 10x faster. It combines 95% AI accuracy with human expert validation to achieve 100% accuracy. Users can submit invoices via WhatsApp, email, or direct upload, with automatic sync to Zoho Books and Tally Prime.

How does ZapBooks AI process invoices?

ZapBooks AI processes invoices in 3 steps: (1) Receive invoice via WhatsApp, email, or upload, (2) AI extracts all data including vendor, amounts, line items, and GST details with 95% accuracy, (3) Human accountant validates every field before syncing to your accounting software.

How much does ZapBooks AI cost?

ZapBooks AI starts at ₹499/month for up to 100 invoices. Plans range from Zap Get (₹499/month, 100 invoices) to Zap Go (₹1999/month, 500 invoices). A 30-day free trial with 50 invoices is available. Custom enterprise pricing available for 500+ invoices.

Does ZapBooks AI integrate with Zoho Books?

Yes, ZapBooks AI offers direct integration with Zoho Books. Processed invoices automatically sync every 2 minutes via OAuth connection. The integration supports multi-organization accounts and maintains full audit trails.

Can I submit invoices via WhatsApp?

Yes, WhatsApp integration is a key feature of ZapBooks AI. Simply forward invoices to our WhatsApp number. Whether you're in the office or on the go, submit invoices instantly without any app installation. Works with PDF, images, and photos.

Is there a free trial available?

Yes, ZapBooks AI offers a 30-day free trial with up to 50 invoices. No credit card required. Experience AI + Human validation, WhatsApp integration, and Zoho Books sync firsthand.

How accurate is ZapBooks AI?

ZapBooks AI achieves 95% accuracy with AI extraction, enhanced to 99%+ accuracy with human expert validation. Every invoice is reviewed by trained accountants before finalization, ensuring reliable data for your books.

Does ZapBooks AI support GST compliance?

Yes, ZapBooks AI has built-in GST intelligence. It auto-detects GST rates (0%, 5%, 18%, 40%), validates GSTIN numbers, provides state-wise mapping for all 32 states/UTs, and shows GST breakdown in reports with compliance warnings before sync.

HOW IT WORKS

From Invoice Chaos to Automated Bliss

See exactly how ZapBooks AI transforms your invoice processing from manual data entry to automated workflows.

One-Time Setup

Connect your accounts and configure your workflow in just 5 minutes.

Connect Zoho Books via OAuth

Configure WhatsApp number

Set up email forwarding

💡 Our team helps you with setup - free of charge.

Send Invoices Your Way

Multiple input channels to suit your workflow.

Forward via WhatsApp

Forward via Email

Upload to dashboard

Bulk Excel import

💡 PDF, images, voice notes - we handle it all.

AI + Human Processing

Our AI extracts data, human experts validate every field.

AI extracts vendor, date, amount, line items

GST details auto-detected

Trained accountant reviews all data

Quality check before approval

💡 Average processing time: 30 seconds to 5 minutes.

Review & Approve

Role-based approval workflows ensure proper oversight.

Employee submits

Approver reviews

Accountant finalizes

Full audit trail maintained

💡 Customize workflows to match your hierarchy.

Auto-Sync to Books

Seamless integration with your accounting software.

Zoho Books: Auto-sync every 2 minutes

Tally Prime: One-click Excel export

All GST details correctly formatted

Complete audit trail preserved

💡 No more manual data entry. Ever.

INTERACTIVE DEMO

Watch the Complete Workflow

Step through the entire process — from sending an invoice on WhatsApp to seeing it in your books.

Step 1: Send via WhatsApp

Just forward your invoice to the ZapBooks WhatsApp number. No app download needed — works from any phone.

ZapBooks AI

online

Today

invoice_star_electronics.pdf

PDF • 245 KB

10:32 AM

Please process this invoice from Star Electronics

10:32 AM

ZapBooks AI Bot

📄 Invoice received! Processing with AI...

10:32 AM

ZapBooks AI Bot

📊 Extracted Data:

Vendor:Star Electronics Pvt Ltd

Amount:₹67,800.00

GST:27AABCS1234F1ZP

Date:08 Feb 2026

Category:Electronics & Equipment

10:33 AM

ZapBooks AI Bot

✅ Invoice processed successfully! Data has been extracted and is ready for review in your dashboard.

10:33 AM

Type a message

ROLE-BASED WORKFLOWS

Built for Every Role in Your Team

Each role gets a customized dashboard with exactly the features they need.

Super Admin

System-wide control and oversight

User management
Accountant management
System statistics
Global settings

Accountant / Admin

Full accounting access and control

Chart of accounts management
Financial reports
Multi-company support
Full sync control

Approver

Review and approve submissions

Approval queue
Bulk approve/reject
Expense oversight
Mobile notifications

Employee

Submit and track expenses

WhatsApp submission
Track approval status
View reimbursements
No app needed

Ready to Automate Your Invoice Processing?

Join 50+ accounting teams already saving 40+ hours monthly with ZapBooks AI. Start your free trial today - no credit card required.

30-day free trial. No credit card required. Cancel anytime.

Book a personalized demo →

+91-9884462634

Enterprise Security

GST Compliant

Data Encrypted

14-Day Money Back