ZapBooks AI is an AI-powered invoice automation platform that helps accountants and finance teams process invoices 10x faster. It combines 95% AI accuracy with human expert validation to achieve 100% accuracy. Users can submit invoices via WhatsApp, email, or direct upload, with automatic sync to Zoho Books and Tally Prime.

How does ZapBooks AI process invoices?

ZapBooks AI processes invoices in 3 steps: (1) Receive invoice via WhatsApp, email, or upload, (2) AI extracts all data including vendor, amounts, line items, and GST details with 95% accuracy, (3) Human accountant validates every field before syncing to your accounting software.

How much does ZapBooks AI cost?

ZapBooks AI starts at ₹499/month for up to 100 invoices. Plans range from Zap Get (₹499/month, 100 invoices) to Zap Go (₹1999/month, 500 invoices). A 30-day free trial with 50 invoices is available. Custom enterprise pricing available for 500+ invoices.

Does ZapBooks AI integrate with Zoho Books?

Yes, ZapBooks AI offers direct integration with Zoho Books. Processed invoices automatically sync every 2 minutes via OAuth connection. The integration supports multi-organization accounts and maintains full audit trails.

Can I submit invoices via WhatsApp?

Yes, WhatsApp integration is a key feature of ZapBooks AI. Simply forward invoices to our WhatsApp number. Whether you're in the office or on the go, submit invoices instantly without any app installation. Works with PDF, images, and photos.

Is there a free trial available?

Yes, ZapBooks AI offers a 30-day free trial with up to 50 invoices. No credit card required. Experience AI + Human validation, WhatsApp integration, and Zoho Books sync firsthand.

How accurate is ZapBooks AI?

ZapBooks AI achieves 95% accuracy with AI extraction, enhanced to 99%+ accuracy with human expert validation. Every invoice is reviewed by trained accountants before finalization, ensuring reliable data for your books.

Does ZapBooks AI support GST compliance?

Yes, ZapBooks AI has built-in GST intelligence. It auto-detects GST rates (0%, 5%, 18%, 40%), validates GSTIN numbers, provides state-wise mapping for all 32 states/UTs, and shows GST breakdown in reports with compliance warnings before sync.

CORE TECHNOLOGY

AI Extracts. Humans Validate. 100% Accuracy.

Our AI extracts data from any invoice format with 95%+ accuracy. Expert accountants validate every field before finalization — giving you the speed of AI with the reliability of human review.

AI-PoweredHuman Verified10x Faster100% Accurate

HOW IT WORKS

From Invoice to Zoho Books — Automatically

A 4-step intelligent pipeline that combines AI speed with human precision.

STEP 01

Invoice Arrives

Invoices land from any channel — WhatsApp, Email, or manual upload. PDFs, photos, and scanned documents are all supported.

WhatsAppEmailUpload

STEP 02

AI Extraction

Our OCR + NLP engine scans the document and extracts vendor name, amounts, GST details, line items, dates, and more — with 95%+ accuracy.

Vendor NameInvoice AmountGST NumberLine ItemsDateCategory

STEP 03

Human Validation

Expert accountants review every extracted field. Approvers can validate via the app dashboard or WhatsApp — ensuring 100% accuracy.

App DashboardBulk approve/reject with full detail view

WhatsAppQuick approve/reject from your phone

STEP 04

Sync to Zoho Books

Validated data syncs to Zoho Books automatically every 2 minutes. Tally-compatible Excel export also available with one click.

Auto-sync every 2 minutes

Multi-organization support

Tally Excel export

AI DATA EXTRACTION

See AI Invoice Processing In Action

Our AI scans invoices and extracts every field — vendor, amounts, GST, line items — with confidence scores for each.

AI Data Extraction Engine

STAR ELECTRONICS PVT LTD

Plot 42, MIDC Industrial Area, Mumbai, Maharashtra - 400001

GSTIN: 27AABCS1234F1ZP

Invoice No: INV-1247Date: 08/02/2026

ItemQtyAmount

LED Monitor 27"3₹36,000

USB-C Hub5₹12,500

Wireless Keyboard5₹8,950

Subtotal: ₹57,450.00

CGST @ 9%: ₹5,175.00

SGST @ 9%: ₹5,175.00

Total: ₹67,800.00

AI Scanning

AI Extracted Data

95% Confidence

Vendor

Star Electronics Pvt Ltd

99%

Invoice No

INV-1247

100%

Date

08 Feb 2026

100%

Amount

₹57,450.00

99%

GST No

27AABCS1234F1ZP

97%

GST Rate

18% (CGST 9% + SGST 9%)

100%

Every Role Gets Its Own Dashboard

From Super Admin to Employee — each user sees exactly what they need. No clutter, no confusion.

Accountant / Admin Dashboard

Full access to all invoices, expenses, bills, vendors, and customers. Manage Zoho Books sync, generate reports, and oversee the entire accounting workflow.

Full sidebar with Sales, Purchases, Banking, Reports
Receivables & Payables overview with trends
Real-time Zoho Books sync status with token countdown
Recent invoices table with status tracking
Notification center for pending items
Multi-organization support

ZapBooks AI — Accountant Dashboard

Overview

Invoices

Expenses

Bills

Vendors

Customers

Reports

Zoho Connected

Token: 54 min

Good morning

Rahul Sharma

Total Receivables

₹24,72,000

18 unpaid invoices+12%

Total Payables

₹8,45,000

7 unpaid bills-8%

Synced Today

Last sync: 45s ago+24%

Pending Review

Needs attention-15%

Recent InvoicesView All →

INV-1247Star Electronics

₹67,800Synced

INV-1246Kumar Traders

₹23,450Processing

INV-1245TechMart India

₹1,12,000Pending

INV-1244Patel & Sons

₹8,900Approved

INV-1243Global Services

₹45,600Synced

CAPABILITIES

Built for Accounting Teams

Everything you need for accurate, fast, and compliant invoice processing.

Instant Processing

Invoices processed in seconds, not hours. AI extracts data the moment it arrives.

100% Accuracy

AI + Human validation pipeline ensures zero errors reach your books.

Bulk Approvals

Select all or pick specific items. Approve or reject batches in one click.

GST Compliance

Built-in GST validation across all 38 states and UTs. GSTIN verification included.

Mobile Friendly

Approve via WhatsApp or the responsive web dashboard — from anywhere.

Complete Audit Trail

Every action logged with user, timestamp, and entity. Full compliance ready.

Auto Sync

Validated data syncs to Zoho Books every 2 minutes automatically.

Real-time Notifications

Instant alerts for new submissions, approvals, and sync status changes.

11 Transaction Types

Expenses, invoices, bills, purchases, reimbursements, credit/debit notes, and more.

Ready to Automate Your Invoice Processing?

Join 50+ accounting teams already saving 40+ hours monthly with ZapBooks AI. Start your free trial today - no credit card required.

30-day free trial. No credit card required. Cancel anytime.

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+91-9884462634

Enterprise Security

GST Compliant

Data Encrypted

14-Day Money Back