Powerful Features. Simple Experience.
Everything you need to eliminate manual invoice processing, built with accountants in mind.
AI + Human Validation
Our proprietary AI extracts data from any invoice format with 95%+ accuracy. Expert accountants verify every field before finalization, ensuring 100% accuracy.
- 95%+ AI accuracy with advanced OCR
- Expert accountant validation within hours
- Works with poor quality scans and photos
- Learns from corrections over time
WhatsApp Integration
Simply forward invoices to our WhatsApp number. Whether you're in the office or on the go, submit invoices instantly without any app installation.
- Forward invoices via WhatsApp in seconds
- No app installation required
- Works with PDF, images, and photos
- Instant processing acknowledgment
Email Integration
Forward invoices to your unique processing email address. Our system automatically extracts and processes all attached documents.
- Unique email address for your account
- Auto-process all attachments
- Support for multiple file types
- Automatic sender recognition
Zoho Books Integration
Direct OAuth integration with Zoho Books. Processed invoices automatically sync every 2 minutes without any manual intervention.
- OAuth connection (one-time setup)
- Automatic sync every 2 minutes
- Multi-organization support
- Token management and refresh
Tally Prime Export
For teams using Tally Prime, export processed data in Tally-compatible Excel format with a single click. All GST details formatted correctly.
- Tally-compatible Excel format
- Correct GST formatting
- Batch export capability
- Download anytime
Approval Workflows
Define custom approval workflows that match your organization's hierarchy. Auto-route invoices to the right approvers based on rules.
- Employee → Approver → Accountant flow
- Rule-based auto-routing
- Mobile approval notifications
- Audit trail for all actions
Role-Based Dashboards
Each role gets a customized dashboard showing exactly what they need. From Super Admin to Employee, everyone sees their relevant data.
- Super Admin: System-wide control
- Admin/Accountant: Full accounting access
- Approver: Approval queue focus
- Employee: Submission tracking
GST Compliance
Built-in GST intelligence validates all invoices before syncing. Auto-detect rates, validate GSTIN, and ensure compliance.
- Auto-detect GST rates (0%, 5%, 18%, 40%)
- GSTIN validation
- State-wise mapping (all 32 states/UTs)
- Compliance warnings before sync
TDS Management
Comprehensive TDS handling with 40+ TDS codes supported. Auto-suggest applicable TDS based on vendor and transaction type.
- 40+ TDS codes supported
- Auto-suggest applicable TDS
- Section 206AA compliance
- TDS deduction tracking
Reports & Analytics
Generate comprehensive financial reports with one click. Export to Excel or PDF for sharing with stakeholders.
- Expense Report Generator
- AP/AR Aging Summary
- Purchase/Bills Report
- Export to Excel/PDF
Complete Audit Trails
Every action is logged with user attribution and timestamps. Full transparency for audits and compliance requirements.
- Every action tracked
- User attribution
- Timestamp precision
- Entity-level tracking
Recurring Transactions
Set up recurring invoices, expenses, and bills. Auto-generate entries on schedule without manual intervention.
- Recurring Invoices
- Recurring Expenses
- Recurring Bills
- Flexible scheduling
Chart of Accounts
Manage your full chart of accounts synced with Zoho Books. Create custom accounts with built-in TDS, reverse charge, and ITC settings.
- Auto-sync from Zoho Books
- Custom account creation
- TDS & reverse charge per account
- ITC eligibility tracking
Estimates & Quotations
Create professional GST-compliant estimates with line items, email them to clients, and convert accepted estimates to invoices with a single click.
- GST-compliant estimate creation
- Email estimates directly to clients
- One-click convert to invoice
- Track estimate status (sent/accepted/declined)
Customer & Vendor Management
Maintain a complete contact directory for customers and vendors with GSTIN validation, billing/shipping addresses, payment terms, and TDS preferences.
- GSTIN auto-validation
- Billing & shipping address management
- Payment terms & credit limits
- Vendor TDS settings
Credit Notes & Vendor Debit Notes
Issue credit notes to customers for returns or adjustments and track vendor debit notes. Apply credits against outstanding invoices or bills automatically.
- Customer credit note issuance
- Vendor debit note tracking
- Auto-apply against invoices/bills
- Sync to Zoho Books
Banking & Payments
Record customer receipts against invoices and vendor payments against bills. Track payment status and maintain a complete transaction ledger.
- Customer receipt recording
- Vendor payment management
- Apply payments to invoices/bills
- Multi-currency support
Daily Spend & Reimbursements
Log daily petty cash and operational expenses with Zoho sync. Employees can submit reimbursement requests that flow through the approval workflow.
- Daily petty cash logging
- Employee reimbursement requests
- Approval workflow integration
- Auto-sync to Zoho Books
Item & Product Catalog
Maintain a catalog of products and services with GST rates, pricing, descriptions, and SKUs. Items auto-populate in invoices and estimates.
- Product & service catalog
- GST rate per item
- Auto-populate in invoices
- Zoho Books sync
Explore Every Feature in Detail
See exactly how each feature works with interactive mock-ups of the actual application.
AI Extracts. Humans Validate. 100% Accuracy.
Upload any invoice — PDF, image, or photo. Our AI scans and extracts vendor name, invoice number, date, line items, GST details, and total amount in seconds. A trained accountant then verifies every field before it reaches your books.
STAR ELECTRONICS PVT LTD
Tax Invoice • GST: 27AABCS1234F1ZP
Vendor
Star Electronics Pvt Ltd
Invoice No
INV-1247
Date
08 Feb 2026
Amount
₹57,450.00
GST No
27AABCS1234F1ZP
GST Rate
18% (CGST 9% + SGST 9%)
Category
Electronics & Equipment
State
Maharashtra (27)
Built for Indian Tax Compliance.
ZapBooks AI natively understands Indian GST and TDS regulations. All 38 states, 5 GST rate slabs, and 42 TDS codes are built into the system. Every transaction is validated before syncing to your accounting software.
GST CALCULATION
TDS DEDUCTION CODES
All 38 Indian States & UTs
Auto-validated GST state codes
Real-Time Sync with Zoho Books.
Every invoice, expense, bill, and payment is automatically synced to Zoho Books every 2 minutes. Monitor sync status, token health, and connection state in real-time from your dashboard.
ZapBooks AIINV-1247
Invoice
EXP-0892
Expense
BILL-0334
Bill
PAY-0178
Payment
INV-1248
Invoice
INV-1247
Invoice
EXP-0892
Expense
BILL-0334
Bill
PAY-0178
Payment
INV-1248
Invoice
Complete Audit Trail. Every Action Tracked.
Every create, update, delete, approve, reject, and sync action is logged with timestamps, user details, and entity information. Filter by entity type, action, or date range for complete transparency.
10:45 AM
Today
INV-1247 synced to Zoho Books
by System
10:42 AM
Today
EXP-0892 approved by Priya Mehta
by Priya M.
10:38 AM
Today
BILL-0334 created for TechMart India
by Rahul S.
10:30 AM
Today
PAY-0178 amount updated to ₹8,900
by Rahul S.
10:22 AM
Today
INV-1248 created for Global Services
by Neha G.
10:15 AM
Today
EXP-0889 rejected — Missing receipt
by Priya M.
09:58 AM
Today
New customer: Wipro Technologies added
by Rahul S.
See the Difference
Drag the slider to compare your current manual chaos vs. the streamlined ZapBooks AI experience.
How It All Comes Together
Walk through the ZapBooks AI workflow step by step with our interactive tour.
Submit Invoices Anywhere
Send invoices via WhatsApp, Email, or direct upload. No app install needed.
Why Teams Switch to ZapBooks AI
See how ZapBooks AI compares to spreadsheets and other tools.
| Feature | Spreadsheets | Basic Tools | ZapBooks AI ✓ |
|---|---|---|---|
| AI Data Extraction | partial | ||
| Human Validation | self | ||
| WhatsApp Input | |||
| Email Forwarding | partial | ||
| Zoho Books Sync | manual | api | |
| Tally Export | manual | ||
| GST Compliance | manual | partial | |
| TDS Management | manual | ||
| Approval Workflows | email | partial | |
| Multi-Role Dashboards | partial | ||
| Audit Trails | partial | ||
| Mobile Support | limited | app |
Ready to Automate Your Invoice Processing?
Join 50+ accounting teams already saving 40+ hours monthly with ZapBooks AI. Start your free trial today - no credit card required.
30-day free trial. No credit card required. Cancel anytime.