ZapBooks AI is an AI-powered invoice automation platform that helps accountants and finance teams process invoices 10x faster. It combines 95% AI accuracy with human expert validation to achieve 100% accuracy. Users can submit invoices via WhatsApp, email, or direct upload, with automatic sync to Zoho Books and Tally Prime.

How does ZapBooks AI process invoices?

ZapBooks AI processes invoices in 3 steps: (1) Receive invoice via WhatsApp, email, or upload, (2) AI extracts all data including vendor, amounts, line items, and GST details with 95% accuracy, (3) Human accountant validates every field before syncing to your accounting software.

How much does ZapBooks AI cost?

ZapBooks AI starts at ₹499/month for up to 100 invoices. Plans range from Zap Get (₹499/month, 100 invoices) to Zap Go (₹1999/month, 500 invoices). A 30-day free trial with 50 invoices is available. Custom enterprise pricing available for 500+ invoices.

Does ZapBooks AI integrate with Zoho Books?

Yes, ZapBooks AI offers direct integration with Zoho Books. Processed invoices automatically sync every 2 minutes via OAuth connection. The integration supports multi-organization accounts and maintains full audit trails.

Can I submit invoices via WhatsApp?

Yes, WhatsApp integration is a key feature of ZapBooks AI. Simply forward invoices to our WhatsApp number. Whether you're in the office or on the go, submit invoices instantly without any app installation. Works with PDF, images, and photos.

Is there a free trial available?

Yes, ZapBooks AI offers a 30-day free trial with up to 50 invoices. No credit card required. Experience AI + Human validation, WhatsApp integration, and Zoho Books sync firsthand.

How accurate is ZapBooks AI?

ZapBooks AI achieves 95% accuracy with AI extraction, enhanced to 99%+ accuracy with human expert validation. Every invoice is reviewed by trained accountants before finalization, ensuring reliable data for your books.

Does ZapBooks AI support GST compliance?

Yes, ZapBooks AI has built-in GST intelligence. It auto-detects GST rates (0%, 5%, 18%, 40%), validates GSTIN numbers, provides state-wise mapping for all 32 states/UTs, and shows GST breakdown in reports with compliance warnings before sync.

WHATSAPP INTEGRATION

Send Invoices via WhatsApp. Get Instant Processing.

No app download needed — just chat with ZapBooks AI. Capture expenses, submit invoices, record collections, and manage all your bookkeeping workflows directly through WhatsApp.

Daily SpendExpensesSalesPurchasesReceiptsPaymentsReimbursementsCredit & Debit NotesRecurring Transactions

Explore all 12 workflows

HOW IT WORKS

As Simple as Sending a Message

STEP 1

Snap a Photo

Take a photo of your invoice, receipt, or payment proof using your phone camera.

STEP 2

Send to ZapBooks Chatbot

Forward the photo or document to the ZapBooks AI WhatsApp number — or just type the details.

STEP 3

AI Extracts Data

Our AI instantly extracts vendor, amount, GST, and all relevant fields. Human experts validate accuracy.

STEP 4

Get Confirmation

Receive instant confirmation on WhatsApp. Data syncs to Zoho Books automatically.

12 WORKFLOWS

Everything You Can Do via WhatsApp

From daily expenses to recurring invoices — handle every accounting workflow without leaving WhatsApp.

EXPENSE TRACKING

Daily Spend

Capture expenses via WhatsApp messages — voice or text. AI automatically records expense and payment information for seamless bookkeeping.

Capture expenses via WhatsApp messages (voice or text)
AI automatically records expense and payment information
Seamlessly integrated into Zoho for bookkeeping
Perfect for on-the-go payments with minimal input

INCOME TRACKING

Daily Collection

Log all incoming collections and income information via WhatsApp. Automatic categorization keeps your financial records accurate in real-time.

Record collections effortlessly via WhatsApp
AI logs all incoming collections and income information
Automatic categorization and Zoho update
Real-time financial records with zero administrative effort

BILL MANAGEMENT

Expenses

Upload invoice photos, PDFs, or documents via WhatsApp. AI extracts all necessary data automatically with human validation for full accuracy.

Upload invoice photos, PDFs, or documents
AI extracts all necessary data automatically
Review and correct any missing information
Human validation ensures full accuracy

EMPLOYEE CLAIMS

Reimbursement

Submit reimbursement requests via WhatsApp by sharing invoice copies or entering details manually. Full control to review before Zoho sync.

Submit reimbursement requests via WhatsApp
Share invoice copies or enter details manually
AI extracts and captures all essential data
Human validation ensures accuracy before Zoho sync

PROCUREMENT

Purchase

Share invoice copies or enter purchase details via WhatsApp. Creates purchase entries linked to correct vendors with accurate, timely tracking.

Share invoice copies or enter purchase details
AI automatically extracts all relevant data
Review and correct before confirmation
Creates purchase entries linked to correct vendors

ADJUSTMENTS

Debit Note

Create debit notes for returned goods or adjustments. AI retrieves invoice details and interprets information for consistent audit-ready accounts.

Create debit notes for returned goods or adjustments
AI retrieves invoice details and interprets information
Review and edit details before confirming
Recorded in Zoho ensuring audit-ready accounts

Ready to Automate Your Invoice Processing?

Join 50+ accounting teams already saving 40+ hours monthly with ZapBooks AI. Start your free trial today - no credit card required.

30-day free trial. No credit card required. Cancel anytime.

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+91-9884462634

Enterprise Security

GST Compliant

Data Encrypted

14-Day Money Back